Al Faris transforms its heavy equipment rental operations with Rentegrate – a built for NetSuite integrated ERP equipment rental operation software.

Thanks to NetSuite, all their challenges were resolved one by one:

No more spending hours creating manual quotations

Al Faris was able to automate the creation of their entire order cycle. From quotations to sales orders. From equipment allocation to timesheet. and, from billing records to invoicing.

Preparing a quotation now take just two to three minutes! Earlier,it was taking twenty-five minutes. Yes, there were so many manual procedures and documents to refer to.

Site operation processes like security clearances, permissions and equipment test reports are also managed through NetSuite saving both time and efforts.

Gaining complete control over timesheets

Before implementing NetSuite, resource utilization and timesheet management was done using spreadsheets. It was laborious and prone to errors.

Now, the entire process is automated. Timesheets and the rules governing them are defined and auto-linked to the orders. So, the chargeable rates for normal time and overtime are handled seamlesly. Amendments to timesheet records and the handled through automated processes and approvals.

A small team of 3 to 4 members are able to manage the growing number of projects and the related timesheet records.

Fixing all revenue leakages by automating invoicing

KPI has created bespoke billing rules and schedules in NetSuite. The schedule captures all the possible combinations only once in the chain. And the billing engine seamlessly passes the information through the entire process. Invoices are generated automatically through a controlled process. There is no possibilities of errors. No manual invoicing. And, no room for revenue leakages.

Schedule, monitor and track rental assets, end-to-end

Al Faris now gets real-time visibility and much better control over the entire fleet. Availability calendar feature of Rentegrate provides the management complete control over the scheduling. Help maximize the revenues. This is possible with detailed status of availability and the calendar.

• Where are the group of asset, or specific asset ? Are they on hire or under repair ? Or lying idle ?
• when it is expected to come back to yard.
• when are the next opportunity lined up to a specific asset ?

Reporting, Analytics and Dashboards

There are multitude of NetSuite standard reports. NetSuite also provide customized analytical reports, Equipment and investment utilisation analysis, Idle assets reports etc.

Fleet unavailable for rent, historical hiring statistics and many more insights help management in taking timely decisions - the users now get precise information and business insights without spending hours.